Category: Software Feature List

An Overview of ITS YOUR RACE Features

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The online race registration market is heavily saturated with options. ITS YOUR RACE sticks out from the crowd by providing a combined software solution from online registration to results and photos and everything in between.  Sometimes, our wealth of features seem to be lost on our timers and race directors.  The following list is a brief overview of everything that IYR can offer your event.

We are constantly adding new features to this list and our customers are our best R&D team.  Any suggestions that you have for our upcoming features or any questions that you have about implementing existing features, please feel free to drop us a note!

 

Event Listing (free for any event listed on IYR)

  • Custom URL on ITS YOUR RACE website
  • Custom Event details page with full event description and option to include photos
  • Location and Map listed on IYR website
  • Listing in IYR Mobile App with Event name, location and date
  • Event contact listed on details page
  • Event logo displayed

Online Registration

  • Direct Deposit or Monthly Check Option for payments
  • Secure payment processing using STRIPE
  • Easy set up for users directly on itsyourrace.com at any time
  • Separate user permissions for each event for race owners, managers and timers
  • Custom data exports – choose the fields you want to export
  • Direct data export in Jaguar database format – no need to manipulate data in Excel
  • Direct data import in Jaguar database format
  • Separate RACES and REGISTRATION TYPES set up for multiple races within 1 event (eg. Marathon, Half Marathon, 5K)
  • Easy price level setup for automatic price increases on certain date and time
  • Race-day registration kiosk mode for quick registration – options for cash, check or credit card payments
  • Packet Pickup volunteer permission allows volunteers to easily look up a registered participant, assign a bib number, collect payment (if necessary) and check the participant as paid and picked up
  • Promo code feature allow for hundreds of promo codes to be entered at once (or individually). Specifications for promo codes include:
    • Percentage or Dollar off discount
    • Date and time that promo code is good for
    • Minimum dollar amount for order for promo code to apply
    • Number of times code can be used
    • Number of times per transaction code can be used
    • Max number of participants code can be used for
    • Limit promo code to specific registration types
  • Custom Shirt Sizes
    • Ability to set up multiple “shirt size collections” for each race
    • Ability to add additional dollar amount for any specific type of shirt or size (eg. $3 additional charge for 3XL)
  • Custom Waivers and ability to add multiple waivers for each event
  • Wave setup and automatic integration with registration process
  • Team setup and automatic integration with registration process
    • Relay teams
      • one bib number per team and limit on team size
      • Separate division for RELAY and results combined for entire team (searchable results by bib number or by team name)
      • Payment options – Team captain can pay for entire team, set up password and invite team members individually OR team captain can pay and invite team members to join and pay separately
      • Team names and list of runners (athletes) under each team show up on the TEAM menu item on the front-end of the site
    • Group-Type Teams
      • No separate division, allow individual runners to associate with a team and have their own individual results
      • No limit on number of people that can join a team
      • Team names and list of runners (athletes) under each team show up on the TEAM menu item on the front-end of the site
      • Option to create a new team or join an existing team automatically enabled during registration process when “ALLOW TEAMS” is selected on a registration type
  • Custom Receipt/Registration Confirmation Page
  • Email notification when someone registers
  • In-Depth Registrant Data Reports
    • how many people signed up for each registration types and the dates and prices they paid
    • the number of participants signed up for each individual RACE
    • a list of all available shirt sizes and the number of people that have selected each size
    • registrants by gender
    • registrants by state
    • registrants by age group
    • social media account connections
    • promo codes used
    • amount donated to each available charity
    • waves enabled and number of participants signed up for each wave
    • number of participants that have picked up their packet
    • answers to custom questions
    • order add-on report (if you have a dollar amount for any custom question answer, we total up the amount and give you a report for each registrant that purchased the add-on)
  • Race-Day Registration
    • kiosk mode for rapid touch-screen-friendly registration process on a tablet or touchscreen laptop
    • ability to accept cash, check or credit card payments on race day
    • ability to set up custom registration types with custom race-day prices
    • Packet pickup volunteer permission in backend admin allows you to hand over a laptop connected to IYR to a volunteer.  That volunteer simply looks up the last name of the person that just registered, assigns them a bib, collects cash or check payment if necessary and checks that the packet has been picked up.  

Fundraising and Charities

Charity Setup and Payments
Many events benefit a special cause.  For this reason, ITS YOUR RACE created the CHARITY feature that allows an event to set up a charity that anyone can donate to (registrants or non-registrants).

Charity features include:

  • easy setup with name and full description of the cause, including the ability to upload custom fonts and images if necessary
  • automatic donation question enabled in the registration process when a charity is created.  When a person is registering, we add a step to the process that says “Would you like to donate to one of our charities?” and include the name and full description of the cause.  The user can put in any amount they wish to donate.  (IYR charges 6% fees on donations, so the charity will receive the donation less 6%).
  • Reports for donations.  The event will receive all donations to their payment account that’s been set up (check or direct deposit) and will be responsible for paying out to the charity if it is a 3rd party organization.  IYR separates all donations on the revenue summary dashboard as well as provides a separate report detailing all donation data.

Individual and Team Fundraising for Charities
Want to raise more money for your cause?  Inspire your athletes to fundraise!  Fundraising Features include:

  • Custom fundraising page for your entire event which tells potential fundraisers about your cause and shows your goal and progress for fundraising
  • Custom Individual and Team fundraising pages.  Each fundraiser sets their own goal and has their own progress meter like the main fundraising page.  IYR provides a registered fundraiser with a direct link to their fundraising page so they can share their efforts with friends and family through email or social media.
  • Fundraising and donation reports
    • Individuals and teams can download their donor data to send thank-you emails or letters
    • Admins can download all donation data and donor data

 

Integration with Jaguar Timing System

  • Direct VPN Connection to the Jaguar Timing Software
  • Participant download from IYR available in Jaguar
    • Divisions are already assigned automatically if using IYR for registration
  • Jaguar Database export type built into IYR
  • Automatic bib assignment within IYR
  • Timing data sent automatically to IYR while the race is in progress
  • Live Athlete Tracking function allows spectators to view athlete’s progress on a course map and live timing splits throughout the race
  • Jaguar SnapShot photos sent automatically to IYR for immediate sharing and purchase by athletes in their results
  • Results sent automatically to IYR

 

Web Results Engine

  • Searchable Results by Individual or Team Name
  • Breakdown of entire race – Number of Participants, Number of Finishers, Average Pace and Average Finish Time
  • Ability to Switch between Years or Events
  • Individual Results pages
    • Breakdown of performance with Chip Time, Overall, Gender and Age Group Placement and Average Page
    • Free Finisher Certificate Download for printing
    • Free Sharing of Photos to Facebook (if Jaguar SnapShot is utilized)

Awards Feature

  • Ability to set up award categories prior to race
    • Option to import Jaguar Age Group file or manually set up age group categories
  • List of awards in mobile-friendly format
  • When results are finalized, timer can hand race director a tablet with the awards page pulled up and RD can read awards off right from IYR