How can I create a multi-participant registration type that allows people to go into separate divisions?
We received this question a lot, and now we have a solution! You can now create a CUSTOM QUESTION with a dropdown answer-type that allows you to put a person into a division based on how they answer that question.
So, for example. I have a REGISTRATION TYPE for a “family of 4” and I have a 15K, a 5K and a kid’s fun run.
First, set up the CUSTOM QUESTION. Go to REGISTRATION in the admin tool and click on CUSTOM QUESTIONS. Click the link to ADD A NEW CUSTOM QUESTION.
The QUESTION NAME does not appear to the front-end user (the registering participant) so you can call this something like “Family registration”
The display text should read something like “Which event is this person participating in?”
Select the DROP DOWN LIST answer-type and make the answer shown and required. This will force each person to select which division they are going into.
Click the ADD A NEW ANSWER button and put in your divisions. For “price” you can add an additional dollar amount if one of the divisions costs more (see my example below).
SAVE the question then go to REGISTRATION TYPES and ADD A NEW REGISTRATION TYPE. My example will be a registration type good for a family or group of 4. I’m setting the price for 4 people in the 5K and fun run, and then as you can see, I’ve added $7 to the custom question answer if one or more people decided to run the 15K division.
Please note that we currently do not have the ability to have a “variable number” of participants within a registration type, so if you want to have discounts for “up to a family or group of 7, you’ll need to make separate registration types like this:
Family or Group of 4 – $70
Family or Group of 5 – $80
Family or Group of 6 – $95
Family or Group of 7 – $110
When it comes to the question “SELECT INCLUDED RACE(S)”, check the box that says NO RACES ARE ASSOCIATED WITH THIS REGISTRATION TYPE. This is because your custom question puts the people in the division for you.
Check the box for the custom question that you just created and save the registration type. See my example below:
When people register for the FAMILY OF 4 REGISTRATION TYPE, they will have to answer that custom question for EACH participant, thus putting each participant in the designated division.